Thursday, November 19, 2015

SGA & Amazon Smile

Hello SGA members!

Exciting news!  Now when you shop at, you can support the Society of Georgia Archivists!  Amazon will donate 0.5% of the price of your eligible AmazonSmile purchases to SGA.

With the holiday season starting up, this is a great opportunity to be able to support SGA and get your holiday shopping taken care of, all in one fell swoop!

Sunday, November 08, 2015

Call for papers: Provenance Audiovisual Special Issue

Provenance recognizes the evolving needs within the profession and is working to address those changes when possible. For example, we published a special issue on advocacy in September 2013 (
Provenance would like to create a special issue dedicated to audiovisual archives and archivists. Despite two journals dedicated to archival audiovisual topics ( and, Provenance will take a different approach. What we propose is to create an issue where there may be written content, but the bulk of it would be original audio and visual “articles.” Submissions should be specifically about processes, procedures, projects, collecting, digitizing, providing access, or other aspects about managing audiovisual collections.
Following the model of innovative projects such as “More Podcast, Less Process,” we are seeking alternative means of disseminating research and ideas. Audio and video are powerful tools for demonstrating practices, projects, policies, or other content. We invite you to be creative in how you utilize these formats.
Proposals should be up to 750 words and include an abstract of the project, why an audiovisual/written format is ideal to present the topic, and the type/format of the proposed submission. As this is a new format for Provenance, proposals will be reviewed by the Editors for creativity, clarity of thesis/topic, and appropriateness to audiovisual formats. Editors will provide guidance and additional specifications to accepted authors to ensure a high-quality end product.
Suggested submissions include but are not limited to:
  • virtual tour or review of tool or procedure
  • podcasts
  • video tutorial
  • written article combined with audio or video or procedures
Submissions should not be:
  • recordings of conference presentations
  • entire oral histories or digitally reformatted materials
This will be published as an online-only issue, openly available to everyone, in fall of 2016. We recognize that because this process is new, we want to provide enough time for submission, review, and edits to produce an issue. The suggested timeline is as follows:
September 2015 – send out call for proposalsNovember 15, 2015 – proposals dueDecember 2015 – editors select proposals and notify all submittersMay 15, 2016 – deadline for final submissionsMay-June 2016 – editorial review of submissionsJuly 2016 – minor revisions of submissions (if needed)August 2016 – final review by authors/editorsSeptember 2016 – published online (
Written submissions can be submitted via the online system: Audiovisual submissions can be emailed or shared through Google Drive/Dropbox to the Editor at
  • Audio files should be in .mp3 format; video files in .mp4 format.
  • Contributors can also provide embed codes from YouTube, Kaltura, or others if his/her institution utilizes other platforms.
  • All submissions should include a transcript of the audio or video to increase discoverability.
  • No minimum nor maximum word length for traditional article submissions.
  • Consult with Editors for other options.
Written submissions should adhere to established guidelines: Audiovisual submissions will not be peer-reviewed in the traditional sense. Because there are no standard guidelines for reviewing audiovisual content, the focus will be on quality of viewing and content. This process will be flexible and is subject to change.
Provenance looks forward to working with you!
Thank you,
Cheryl Oestreicher, Editor, Provenance, Journal of the Society of Georgia
Heather Oswald, Associate Editor, Provenance, Journal of the Society of Georgia
Jennifer Welch, Reviews Editor, Provenance, Journal of the Society of Georgia   

Saturday, September 12, 2015

"A Guerrilla Approach to Digital Archives" workshop recap

For those who were unable to attend the SGA workshop "A Guerrilla Approach to Digital Archives" taught by SGA's own Richard Pearce-Moses, it was live-tweeted and  all the tweets have been compiled into a tagboard.  Please see

Wednesday, September 09, 2015

2014 SGA Annual Meeting Breakout Sessions Recap: Let's talk about digital preservation!

In an effort to engage the rich discussions that were had as part of the "Everyday Digital Archives" breakout sessions at the 2014 SGA Annual Meeting, here is the final post, highlighting topics that arose during the fourth breakout session, in which the always exciting topic of digital preservation was discussed!  Hopefully this post (and the previous three!) will be thought provoking to the SGA membership and will help to contribute to the ongoing conversation about the many issues that come part and parcel with managing digital archives.

Breakout Session 4: Preservation of Digital Records
This breakout session explored the current state of digital preservation among SGA members, discussed first steps toward establishing digital preservation policy and practice, identified significant challenges among member institutions and developed suggestions for ways in which SGA could better support digital preservation for archival professionals in Georgia.  Here are some highlights of topics that were discussed:

  • Insufficient resources (both financial and staffing)
  • Problems with sustainability because it can be difficult to get necessary commitments for ongoing support of digital preservation
  • Slow implementation at some organizations because of the “tyranny of perfection”; administration and/or upper management waiting for perfect solutions instead of simply getting started
  • Difficulty of selling the idea that something is better than nothing (again moving out from under the tyranny of perfection)
  • Steep learning curve (for example some institutions/professionals paralyzed when faced with engaging with digital preservation elements like the OAIS reference model)

  • Archives professionals need to be able to plan and implement digital preservation solutions that are realistic and feasible without getting burdened with the need for perfect solutions
  • Even with institutional support, we need to develop feasible, realistic digital preservation plans that can be implemented with success
  • There is a need for advocacy, both externally and internally, as part of digital preservation planning (demand from users, support from within institutions)
  • Getting technical systems and policy in place is hard but “cultural policy” is hard too
  • When developing digital preservation policy, remember to refer to existing relevant documentation like preservation policy for physical collection or collection management policy; don’t reinvent the wheel.
  • Exploring the role (and practice) of appraisal with digital preservation and policy development

What can SGA do to help? (Ideas)
  • Program in digital preservation (create committee to organize this, set objectives, decide issues and report from across state/region)
  • Create a list or index of policy statements on digital preservation and/or digital collection management
    • Must have variety, peer-to-peer institutions
      • Small institutions, large institutions
      • From institutions with “established” digital programs and “emerging” digital programs
    • Maybe closed to SGA members only, not open on web, to encourage sharing
    • Not just digital preservation policies need to be shared, but also the goals for creating a policy, and how much of that goal institutions are accomplishing
  • Create model similar to SAA best practices and processes by which institutions come to digital preservation strategies
  • Dedicate issue of Provenance to digital preservation
  • Digital preservation “” for mentoring
  • List of SGA Annual Meeting attendees for networking

Hopefully the ideas/issues/thoughts shared here have been useful.  Feel free to leave your thoughts in a comment!